CalHauntS By-Laws (dated this day of 11/11/06)
CalHauntS' main purpose is to provide monthly workshops at which items
are fabricated for use in Halloween/haunt attractions or displays.
CalHauntS shall have no president, secretary or treasurer, and no one
individual shall make decisions for the group
CalHauntS shall maintain no treasury and collect no dues. It will
remain a pay-as-you-go group in all respects.
CalHauntS workshops shall be organized by a volunteer committee of five
members working together (no leader), chosen at random at the September
workshop for the following year from a pool of those volunteering.
Volunteers for the workshop organizing committee shall have attended at
least three workshops in the past year, and shall plan on attending as
many as possible as they help us in the coming year.
Anyone is welcome to join CalHauntS and begin receiving group email,
but in order to vote when voting is planned, or as the need arises, one
must be an active member. An active member is one who has attended at
least two workshops in the past year. The November social counts
toward this requirement, as do any additional ìsideî workshops if they
are designated CalHauntS events (ie: 2005's welding workshop).
The workshop committee shall arrange for volunteer coordinators as it
see's fit. For example:
Workshop logistics (a member of the workshop organizing committee)
New members
Potluck
Door prize
CalHauntS members shall disseminate information to each other via an
on-line message board and/or website.
A member of CalHauntS can only be removed from the group/message board
by a majority vote of the active membership.
CalHauntS workshops shall be provided to itsí members for the actual
cost of materials necessary for the project.
Any member expending his/her funds to purchase goods or services for or
on behalf of the group does so at his/her own financial risk if the
expenditures have not been authorized in advance by majority vote of
the active membership.
Message board moderator(s) shall serve for no more than one consecutive
year.
An online-group owner (in the case of Yahoo Groups) shall serve for no
more than two consecutive years.
1st AMENDMENT in brief (dated this day of 5/12/2007):
• Membership Age Restrictions
"A CalHauntS membership is restricted to those 18 years of age and older.
People younger than 18 years of age are welcome to attend meetings, at the discretion of
the meeting host, provided they are accompanied by a responsible adult. In
the event that the accompanying adult is not a parent or legal guardian, a
completed "Medical Authorization for Minors" form is required." The Medical
Authorization for Minors form is available for download from www.calhaunts.com."
This amendment was created by the 2007 scheduling committee members with the assistance of the original by-laws authors in compliance with the California Medical Association and made under Family Code §6910.
1st AMENDMENT, in full dated this day of 5/12/2007:
• Membership Age Restrictions
On the said date above any CalHauntS membership is hereby restricted for those whom are of 18 years and older. For those whom age group does not meet the restriction of 18 years of age or older are welcome to attend CalHauntS monthly meetings, provided at the discretion of the meeting host(s) at such host's place and or establishment, for which they must be accompanied by a responsible adult who shall be a parent with legal custody or guardian with legal custody. In the event that an accompanying adult for which is not a parent with legal custody nor guardian with legal custody of such said minor, a completed "Medical Authorization for Minor(s)" (CONSENT TO MEDICAL TREATMENT) form is required (California Medical Association) to be filled out by parent with legal custody or guardian with legal custody prior to minor(s) arrival. Such said document shall be presented to meeting host(s) upon arrival at place and or establishment, by said accompanied adult with authorized signed document in hand of said minors parent with legal custody or guardian with legal custody.
This 1st AMENDMENT was created by the 2007 scheduling committee members with the assistance of the original by-laws authors. This 1st AMENDMENT with said form (CONSENT TO MEDICAL TREATMENT) is in compliance with the California Medical Association, made under Family Code §6910 for medical treatment of a minor without parent with legal custody or guardian with legal custody present.
The Medical Authorization for Minors form is available for download at:
download Medical Authorization from here (PDF)
2nd AMENDMENT (dated this day of 05/09/2009):
• Amendment: CalHauntS Meeting Definition:
CalHauntS has two types of meetings that can be considered as Officially Sanctioned meetings; Regularly Scheduled and Special Event.
A Regularly Scheduled meeting occurs each month, other than October and December, on the weekend of the second Saturday. The meeting may be set for Saturday or Sunday, though Saturday is the usual and customary day for meetings.
A Special Event is a meeting, field trip or other gathering that is approved by the Committee for events beyond the scope of a Regularly Scheduled meeting, to which all Members are entitled to attend.
Voting is allowed to occur only at a Regularly Scheduled monthly meeting.
3rd AMENDMENT (dated this day of 05/09/2009):
• Amendment: Spamming
A CalHauntS member spamming or otherwise soliciting their business, commercial event or other commercial activity through the CalHaunts Yahoo Email List, is valid only insofar as said spam is Halloween or Haunt oriented and comes with a specific benefit ( such as discounts ) to the CalHaunts Members. In the event a Member has abused the approved use of the Email List, a Committee Member will warn by email the offending party and copy all other Committee Members. A second unauthorized spam will be considered an Extraordinary Circumstance and the Committee may bring to a vote the removal of the person from CalHauntS
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BY-LAWS